Wednesday, August 29, 2007

Death and PDFs

In a word: you can scan multipage documents directly into PDF format with Adobe Acrobat Professional, thereby saving lots of time and space.

What is so interesting about this, you ask? Well, for me, it's all tied up with intimations of mortality.

My mother, who died at 92 this year, had many excellent qualities, but it often seemed that her most passionate ambition was never, ever to be a bother to anyone. It this she succeeded at many levels, but one aspect became very clear only after her death. This was not a complete surprise, but as my siblings and I went over her effects, it was obvious that she had already disposed of virtually all her possession in advance. We quickly dealt with the shelf of books, box of photos, and few clothes -- all quite harmoniously, we are all proud to say.

Her example on this particular issue has inspired me. As I think of my own shuffling off and then regard the small mountains of stuff still filling my closets and file cabinets, I can't help wondering what I can do now to simplify the settling of my own pathetic table scraps by their designated heir and assign, whose name is Colin.

In particular, I look at paperwork. Certain personal papers of sentimental interest are understandable, though quantity can be a problem. Where I feel ridiculous, though, is that I have had trouble parting with certain artifacts from my professional life. Clearly, no one on this planet will ever need to review my proposal for a game about the U.S. Presidents that never went anywhere. And yet, it amuses me to recall the optimism that went into preparing it, not to mention the propoal's charming use of the latest technology -- photocopies! Much as I know I should dump the lot, I can't quite part with this documented evidence of personal creativity, however modest.

Enter Adobe Acrobat Professional, the software that lets you create compressed read-only PDF (Portable Document Format) documents that occupy little storage space and can be read on all computer platforms. It's probably done this for years, but I only just discovered that Acrobat lets you scan multiple pages from a scanner straight into a multipage PDF.

This means you can capture that entire proposal electronically, and then throw the original away! You can do the same with correspondence, treasured ticket stubs, wacky birthday cards, even those warm and fuzzy letters from the IRS they told you never to discard. You can zap it all right into the computer, and then haul all those files to the dumpster. Your physical environment becomes freer, larger and cleaner from the absence of all that documentation.

Arguably, none of your heirs and assigns may have the slightest interest in any of your stuff, but at least now they no longer have to make the minimum commitment of hauling boxes home and storing them in a garage or basement. Even if they never look at them, the only imposition is to take home a CD-ROM or two. Everyone has room for those.

Of couse, another advantage of digitizing your personal records that you can hand them over to multiple people. If none of your kids has any interest, maybe one of their kids will stumble upon your detritus and find it interesting. Maybe so, maybe not -- but either way, digitizing records opens a potential door in the future while removing the burden of you or anyone else having to cart around your "stuff" in the physical sense. I highly recommend it!

Tuesday, August 21, 2007

Coping with E-Z Pass

Computers are marvelous things that bring all sorts of benefits. But have you ever been told by a Customer Service Representative that some perfectly reasonable request of yours cannot be fulfilled because the computer does not allow it? Of course you have - this happens all the time!

At the risk to stating the obvious, computer systems are designed by humans. What a system can or cannot do reflects the priorities and personalities those who designed it and their view of the people who will interact with the system.

For example, take the EZ-Pass system installed on bridges and toll roads over most of the northeast U.S. Now, don't get me wrong: EZ-Pass is a wonderful thing. I love being able to sail through the EZ-Pass lanes on bridges and thruway exits throughout the area. It saves a lot of time, and I'd never give it up.

But there is something one-sided about the way EZ-Pass computers keep track of tolls, accounts, and "replenishments" -- that's EZ-Pass talk for "payments." It seems perfect for collecting money, but not quite as well tuned for the customer experience.

Take the "replenishment" system. EZ-Pass requires a running deposit, presumably just in case you split for the West Coast and never return that little box on your windshield. Staying ahead of cash flow is an understandable business strategy, but unlike most service companies, which bill on a fixed date every month, EZ-Pass deducts more money whenever your balance drops to about 25% of your predicted monthly bill. That's handy for them, since they always have some of your cash. But for us customers, we never know when that automatic withdrawal is going to happen. It might come the day after payday -- no problem -- or the day before, which, if your budgeting skills are like mine, could cause a minor liquidity crisis. If they can do all that fancy predicting, why can't they bill people on the same day every month?

The EZ-Pass website is better than it was. You can now view your account details by logging in with a User Name and Password. When your statement is ready, they can send you an email with a link to the statement, but when you log in this way, you have to enter a PIN number, not your password. Come on folks, make it a PIN or a password, but do we have to remember both?

EZ-Pass computer systems have an acute sensitivity when it comes to recording your charges and collecting your payments. But when it comes to detecting patterns that might save you money, you're on your own.

Somehow I missed the fact that when you sign up for a commuter discount, you have to declare which bridge or road you plan to take every day -- like calling the pocket in billiards. I discovered this fact after changing jobs, so that instead of traversing one bridge 17 times or more each month, I switched to another bridge for my daily ritual. This went on for months before I noticed that instead of 50 cents per trip, I was paying a dollar each time and getting penalized for not using the first bridge! Silly me -- I assumed that going over anything 17 times a month would trigger the discount. But no, if you sign up for one route and then start going somewhere else every day, you have to call E-Z Pass.

Computers are good at keeping track of every little detail. The designers of the E-Z Pass system could have designed the software to detect a change in commuting routine and adjust the discount automatically. I wonder why they didn't. Too much work? Could the loss of unwitting additional revenue had anything to do with it? I can imagine the discussion: "But what if customers complain?" The answer is obvious: "We can just blame it on the computer."

Monday, August 20, 2007

Your First PC

Let's say you're of a certain age. Your first memories do NOT include a personal computer in the house. You knew that everybody had one, your kids got them, they kept telling you to get one, but somehow you managed quite nicely without one, thank you.

Until now. For one reason or another -- maybe you realize it's the only way to have frequent contact by email with your kids -- you have finally decided to take the plunge and get a home computer.

OK, so you're late to the game. But maybe that will be an advantage, you think. They've been working on these things for a generation, so they're bound to be a lot easier to use now, right?

Well, yes and no. It's true that kinks have been ironed out of a few things. But there are many aspects of personal computers that are still pretty odd. One problem is the terminology that seems fiendishly designed to obscure rather than clarify.

For example, starting and stopping. As you've learned by now if you have a Windows PC, when you want to stop, you have to click Start! Patently absurd, of course, but essential to understand. On an older Macintosh, if you wanted to eject a flopyy disk, you had to drag the disk icon to the trash!

Dig a little a deeper, try to become conversant with the language of personal computers, and you encounter additional oddities. You might learn, for example, that computers have "memory," made of silicon microchips, and "storage" consisting of disk drives, some of which are "hard" and stay put, and others that are "floppy" and removable. (Actually, floppies are almost extinct these days.)

But how about the CD-ROM? The CD part, of course, refers to "Compact Disk," though almost nobody remembers the monstrous 12-inch video disks in comparison to which these are considered "compact." But what about the ROM part? This stands for "read-only memory." Of course, a CD-ROM is not memory at all, but we still call it that. You just have know these things.

Purpose of This Blog

The idea of this blog is to provide solace and comfort to those who do not "go gentle" into the brave new world of modern life -- those who do not find every innovation a blessing and yet wish to keep up with the times. Those who are ready to embrace change as a fact of modern life, but who also wish to look at changes critically, observe the trade-offs that accompany them, and occasionally mourn the passing of some pleasing byproduct of the old way as it hurtles toward obsolescence.

For the moment, I wish to remain anonymous, but I will admit to being both technologically literate and "of a certain age." I've lived in most parts of the country and abroad for a few years, but I now live in the Northeast.

My hope is that these ruminations will be of interest to people a little older than the typical blog watcher, perhaps just lately becoming more conversant with technology, and in need of hearing that their frustrations with a new computer, audio system, or online account need not reflect badly on their intelligence but rather on the excessive complexity or poor design of the products with which they are wrestling. Of course, anyone can read and participate!